Information for New Volunteers

Thank you for volunteering with us. The work we do simply couldn’t be accomplished without our wide range of volunteers generously giving us their time to help. We want you to have an enjoyable and successful volunteering journey with us and this starts with your induction. Please follow the steps below to complete your induction:

1. Read and review the volunteer handbook

2. Read and agree to the Trust volunteer policies

3. Watch the Safeguarding Video (link in registration email)

4. Complete the sign-up form (scroll down)

Following your successful induction, you will be contacted by the Volunteer Coordinator to confirm your form has been received, that you have been registered as a volunteer and what to do next.

Thank you!

Volunteer Handbook

Volunteer Handbook 2023.pdf

Volunteer Policy

Volunteer Policy.pdf

This form is to be filled in by all volunteers joining Herefordshire Wildlife Trust

Please fill in the following form with all relevant information.

You should have received both our volunteer handbook and volunteer policy via email, these are also available on our website here:www.herefordshirewt.org/information-current-volunteers

Personal details

Full name

Address

Postcode

Home phone number

Mobile phone number

Email address

Date of birth

Car registration

If your role will be based at Queenswood please include your car registration

Emergency contact detail

Please provide an emergency contact who is aware you have shared their details with us and who consents to us holding their details and contacting them in the case of emergency.

Emergency contact name

Relationship to you

Contact number

Support Network

If you feel the information would be useful to us and help us to support you in your volunteering please provide the contact details of someone who consents to us having their details and we can contact if needed. This could be: Social Worker, Mental Health Professional, Drug/Alcohol Worker, Probation officer, Family, Friends, Personal Assistant, Partner, Other.

Please note we will only contact this person if asked by you or after speaking to you. If you would like them to get in touch with us then please feel free to share our contact details with them, either your volunteer manager or our volunteer coordinator (Sarah King, 07377 526049)

Full name

Relationship to you

Contact telephone number

Health and wellbeing

Do you have any physical or mental health conditions or take any medication that we might need to be aware of, please specify?

Please notify your volunteer manager or the volunteer lead present at the start of a session of any medication you have on you and its location as needed.

I have had an up to date tetanus injection

Reserves and practical conservation volunteers only.
A tetanus booster is recommended every 10 years

Skills and training

Many of our roles do not require previous training or experience however if you do have any training or skills that may be useful to your role please let us know here.

Have you been on a course in one of the following in the last 3 years

Please note that many training courses and equipment tickets require that you go on a refresher course after a certain number of years. If you have been on a course in one of the following more than three years ago please indicate which course and how long ago in the box provided

Please email your in-date certificate to f.kienstra@herefordshirewt.co.uk

First aid

This could be first aid at work, outdoor first aid or other first aid qualifications

Chainsaw

Reserves and practical conservation volunteers

Brushcutter

reserves and practical conservation volunteers

Other

If you selected 'other' above or if you attended a course more than three years ago please indicate in this space the course and the year it was completed

Do you have any special skills, training or previous work experience you would be willing to share?

Whether this is hedgelaying, surveying, DIY, IT skills or working with young people we have a place for many different skills and would love to hear about yours.

I have a current driving licence

I am happy to drive a HWT vehicle

Tick to say you have read and agree with the Volunteer Policy

Availability

Please indicate which days of the week you are usually available to volunteer.

I am available on the following days

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Everyday

Varied

Photography and media

1. General Release
I give permission for (my image in) photographs and film from my time volunteering, including all reproductions, extracts and adaptations, to be used by Herefordshire Wildlife Trust in all media (both currently known and any future media) and for any purpose. I also give permission for The Wildlife Trusts to supply the image(s) to any other persons to be used by them in all media and for all purposes provided that this does not extend to the use of the image(s) in advertisements for companies or organisations, other than The Wildlife Trusts, without my further permission.
2. Waiver
I waive any right to inspect or approve the images/film or finished versions incorporating the images. I agree and acknowledge that I have no interest in the copyright or any other rights in the photographs and that I have no claim for usage fees or other payments in respect of any use of the images permitted by this release.
3. Data protection
Herefordshire Wildlife Trust is committed to protecting your privacy and security. Whenever you provide personal information Herefordshire Wildlife Trust will treat that information in accordance with current UK Data Protection legislation. Our full privacy and data retention policy can be found at: www.herefordshirewt.org/privacypolicy

I am happy for you to take photos or film of me whilst volunteering with HWT as per the above uses?

Stay in touch!

Our volunteer coordinator, your volunteer manager and from time to time other members of staff may contact you via email or phone regarding your volunteering activities. By submitting this form you are agreeing that they may do so in accordance with our Privacy Policy.
In addition to information relating directly to your volunteering activities you can choose whether to hear further from HWT.
You can change your preferences at any time, by contacting us on 01432 356872 or enquiries@herefordshirewt.co.uk. We will protect your personal data, in accordance with our Privacy Policy: www.herefordshirewt.org/privacy-policy

I would like to receive the volunteer newsletter with all the latest volunteer news and blogs

In addition to receiving information directly relating to my volunteering, I am happy to hear from Herefordshire Wildlife Trust about the impact of my support & other ways I can get involved by:

Telephone

Post

Volunteer role

Please provide the details of the volunteer role you have applied for. If you are joining the reserve work parties please write 'work party' and fill in the 'reserve volunteer' section below

Work party / reserves volunteer only

This section is only for reserve and work party volunteers, if this is not you then please go to the following section.

Sign up confirmation

Can you tell us where you heard about becoming a volunteer with HWT

Word of mouth

HWT website

Event

Other

I am a member of HWT

I agree that Herefordshire Wildlife Trust can hold the data as provided in this form in accordance with their Privacy Policy

You can change your preferences at any time, by contacting us on 01432 356872 or enquiries@herefordshirewt.co.uk. We will protect your personal data, in accordance with our Privacy Policy: www.herefordshirewt.org/privacy-policy

I have read and understand what is expected of me as a volunteer with Herefordshire Wildlife Trust and what I can expect from them in line with the Volunteer Handbook and Volunteer Policy

Volunteers under 18

This section is for volunteers under the age of 18 and is to be completed by their parent or guardian.
In this section 'volunteer' refers to the named individual under personal details who is under 18.

Parent or guardian's full name

I understand that while working with Herefordshire Wildlife Trust photographs of ‘volunteer’ may be taken for publicity and recording purposes.

I give permission Herefordshire Wildlife Trust to:

Circulate photographs provided by ‘attendee’ to the project or those including ‘attendee’ image for press releases.
Use ‘attendee’ photograph or photographs with ‘attendee’ image in any publications, printed or on line, produced by Herefordshire Wildlife Trust.
Reproduce images taken by ‘attendee’ Herefordshire Wildlife Trusts websites and social media.

The copyright for any photographs taken on behalf of Herefordshire Wildlife Trust will be stored securely for the duration of the period you are volunteering and in accordance with HWT data protection policies.
For further information on this please contact on 01432 356872 or enquiries@herefordshirewt.co.uk.:

Please note that websites can be viewed throughout the world, not just in the UK where UK law applies.

I understand and agree that ‘volunteer’ will be contacted by Herefordshire Wildlife Trust with relation to their volunteering or work experience.

Where the volunteer is under the age of 16 HWT will communicate directly with the volunteers parent or guardian, in this case please provide the email address and telephone number of the parent or guardian in the section titled 'personal details' and not that of the volunteer.

Email address of the parent or guardian

We will protect your personal data, in accordance with our Privacy Policy: www.herefordshirewt.org/privacy-policy

Contact telephone number for the parent or guardian

Share