Installation of floating islands at Bodenham Lake Nature Reserve: Tender Documents

Invitation to Tender:

‘Design and installation of floating islands at Bodenham Lake Nature Reserve’

In March 2016, Herefordshire Wildlife Trust (HWT) took over management of Bodenham Lake Nature Reserve in partnership with New Leaf. Bodenham Lake was formed by gravel extraction and as a result is steep sided and extremely deep. HWT have secured funding to transform Bodenham Lake into a thriving nature reserve, containing valuable habitats for wildlife. The first stage of the project took place in autumn 2018, when the margin of the lake was re-profiled to create nearly 1 hectare of reedbed. This tender is for stage two of the project; to design and deliver installation of floating islands at Bodenham Lake.

It is anticipated this project will have a number of steps, described in further detail below:

1. Design a number of floating islands, equating to a minimum of 300m2, to maximise the ecological value of
Bodenham Lake Nature Reserve.

2. Supply 300m2 of floating islands containing native wetland plants and gravel suitable for ground nesting birds.

3. Installation of islands at Bodenham Lake Nature Reserve.

The contract will be funded by the European Regional Development Fund as part of the Delivering Nutrient Management Project. As such, the procurement and execution of this contract will follow ERDF regulations.

For further information please see the attached procurement documents below.

*Tender addendum added 6th of December 2018

The main procurement documents are available in Word format, to request these documents please contact Sophie Cowling

The tenderer’s designated representative is invited to attend a pre-tender meeting on the 8th or 10th of January 2019, the purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. For more information please contact

If you intend to tender for this contract, please provide contact details to so that if necessary we can supply an addendum.

If you wish to submit a tender you are required to return five hardcopy proposals and an electronic proposal, on a memory stick.

Tender submissions must clearly be marked “Design and installation of floating islands at Bodenham Lake Nature Reserve” and returned to the following address by 5pm on the 22nd January 2019:

Sophie Cowling
Lugg Living Landscape Project Officer,
Woodlands Office,
Queenswood Country Park,
Hope Under Dinmore,

N.B. The woodlands office is on the right-hand side of the main drive of Queenswood Country park. Please see below map for more information. If you are delivering tenders by hand there is a parking charge at Queenswood Country Park, unless vehicle registration is provided in advance.

If you have any questions about this tender or its process, please email them to before the 21st of December 2018




FilenameFile size
annex_1_business_case.pdf949.14 KB
annex_2_selection_and_award_criteria.pdf569.57 KB
annex_3_specification.pdf1007.85 KB
annex_4_risk_register_and_mitigation.pdf658.34 KB
annex_5_dnmp_contract.pdf666.02 KB
appendix_1_planning_permission.pdf3.18 MB
appendix_2_bodenham_lake_site_based_risk_assessment.pdf750.78 KB
appendix_3_bodenham_lake_floating_wetland_method_of_work_and_environmental_risk_assessment.pdf2.14 MB
appendix_4_bodenham_lake_hydrographical_data.pdf24.66 MB
hwt_floating_island_tender_document.pdf2.05 MB
tender_addendum_signed.pdf1.93 MB